Openings

Accounting & Administration Manager  

Title: Project Manager / SIRCLES

Reporting to: General Manager

Location: EDAMA offices, Amman

Application closing: 31 July, 2022

Contract Type and Duration: 1 year renewable (depending on performance and funding).

Estimated start-date: As soon as possible

Background

About EDAMA

EDAMA in Arabic means “sustainability”. EDAMA Association is a Jordanian NGO established in 2009. As a Business Association, EDAMA seeks to cultivate an environment where innovative solutions for energy and water independence and environmental conservation emerge.

Advancing Jordan’s movement towards a green economy is an ambitious and priority goal. We need robust knowledge hubs, multi-stakeholder dialogue avenues, and private sector mobilization to be achieved. EDAMA’s niche is in providing a platform agile and inclusive enough to involve a large number of public, private, and NGO sectors representatives. Together, these key players discuss and shape the future development of Jordan’s Energy, Water, and Environment (EWE) sectors.

Position within the Organization

The Project Manager is responsible for the Management, administration, and coordination of all aspects of SIRCLES Project in all locations that EDAMA has operations. This includes but is not restricted to planning, organizing, staffing, leading, and controlling Project activities.

Purpose and General Overview

Duties and responsibilities

Project Planning

  • Plan the delivery of the overall Project and its activities in accordance with the mission and the goals of the organization.
  • Develop and implement long-term goals and objectives to achieve the successful outcome of the project
  • Develop an annual budget and operating plan to support the Project.
  • Develop a Project evaluation framework to assess the strengths of the project and to identify areas for improvement.

Project Organization

  • Ensure that Project activities are implemented within the policies and procedures of the project agreement and guidelines
  • Ensure that Project activities comply with all relevant legislation and professional standards
  • Develop forms and records to document Project activities
  • Oversee the collection and maintenance of records from the clients of the Project for statistical purposes according to the confidentiality/privacy policy of the organization

Project Management

  • Write reports on the Project for management and for Donors.
  • Communicate with Lead Partners / Donor as outlined in funding agreements.
  • Ensure that the Project operate within the approved budget.
  • Monitor and approve all budgeted Project expenditures while coordinating with the Finance Manager.
  • Monitor cash flow projections and report actual cash flow and variance to General manager on a regular basis
  • Manage all project fund according to established EDAMA accounting policies and procedures.
  • Ensure that all financial records for the Project are up to date.
  • Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements.
  • Provide required information to generate invoices and submit to funders according to the established timelines.
  • Identify and evaluate the risks associated with Project activities and take appropriate action to control the risks.
  • Monitor the Project activities on a regular basis and conduct an annual evaluation according to the Project evaluation framework.
  • Handle the Donors complains and work to solve any problems.

Qualifications:

Candidates with relevant qualifications, experience, and fluent in English and Arabic, are invited to apply.

Education

  • Management degree, BSc Civil Engineering / Energy /Environment Engineering degree or any other relevant field.
  • Solid Experience in Conduct Environmental and Civil Engineering Design of Solid waste facilities.
  • Solid Knowledge in Review and Preparation of Design and Tender Documents and Supervision of Engineering, Procurement and Construction for waste composting facilities.

Experience

  • Minimum 5 years in handling senior position most preferably with NGOs.
  • Strong experience in producing & managing programs and projects budgeting.

Competencies

  • Strong project management skills
  • Advanced written and oral communication skills in English and Arabic
  • Computer literacy in all MS Office applications.
  • Ability to work within tight deadlines

How to apply

Qualified candidates are invited to submit their resume to info@edama.jo on or before 31 July 2022, “Project Manager – SRICLES” must be included in the subject line of the application email to be considered. The CVs will be reviewed on a rolling basis. Early applications are highly encouraged.

The application must include:

  • a complete resume
  • a letter of interest

ONLY short-listed candidates will be contacted.

  • Reporting to donors
  • Oversight of all audits
  • Management of existing financial systems and recommendations for improvement/enhancement of the systems
  • Oversight of the Administration function and responsible for the day to day running of the office.
  • Accounting and finance software is up to date.
  • Preparation of donor reports in timely manner, by setting up automated reports using system tools
  • Produce financial reports that are accurate and timely, and communicate appropriate financial information

Duties and responsibilities

Financial:

  • Approve expenses, in line with approved budgets, for the projects being implemented
  • Amend and implement financial procedures in line with organizational requirements.
  • Oversee EDAMA’s accounting, including the monthly review of Balance Sheets accounts.
  • Prepare EDAMA’s annual budget and project budgets. Monitor that the review and approval process is documented, and documents submitted to potential donors are filed on SharePoint.
  • Record and reconcile project recoveries and income recognition.
  • Record all financial transactions in line with organizational and donor requirements and deadlines in an accurate and timely manner.
  • Establish and prepare accurate and timely information for budget monitoring and progress reporting of program funds and grants.
  • Provide financial management with advice on revisions of budgets and prepare periodical forecasts and any changes needed.
  • Monitor the petty cash and bank balances to ensure sufficient funds are always available depending on the program’s needs.
  • Manage and reconcile the bank and cash accounts, prepare the weekly cash counts and monthly financial records including cashbooks, and ensure financial and resource accountability and effective management for records as required for auditing.
  • Disburse cash advances and reconciliation to ensure recovery.
  • Control of salary payments to staff, including Social Security and tax liabilities, monitor medical insurance expenses, subsistence allowances, etc.
  • Collect and file the regular financial reports and budget records.
  • Represent EDAMA budgets and finances to Donors/ Funders when requested.
  • Liaise with auditors to ensure annual monitoring is carried out.
  • Develop external relationships with appropriate contacts (auditors, banker, suppliers…).
  • Produce accurate financial reports to specific deadlines.
  • Be part of EDAMA’s procurement committee
  • Follow up on EDAMA’s monthly and annual office needs (stationary, grocery…etc)
  • Collect membership fees
  • Issue and update membership fees reports on weekly and monthly basis
  • Manage all financial needs and meet reporting requirements of projects
  • Review all finance related matters in internal and external contracts
  • Provide financial disclaimers with each request of payment/signature by supervisor and CEO.
  • Collect all events and sponsorship fees and provide final balance for supervisor / CEO
  • Review financial policy and provide recommendations
  • Provide weekly balance sheets
  • Manage the external audit process and provide appropriate reports
  • Review petty cash payments and receipts
  • Prepare and review all payments requests and submit approvals
  • Prepare and follow up on all gifts list items and all donations and provide reports accordingly.
  • Analyze compensation packages, taxation requirements, and human resource policies to ensure that staff compensation and benefits is compliant with regulations.
  • Monitor the funding available to each project, both for the current financial year but also over the life of multi-year projects and advise when changes in income availability will require a budget revision.
  • Provide summarized financial reporting to the General Manager on a monthly basis.

Administration & Human Resources:

  • Develop EDAMA human resources and administration; enhance professional development, compensation and benefits, performance evaluation, training and recruiting.
  • Recruit and manage Finance/Administration staff in line with good organizational practice.
  • Establish and manage a comprehensive training program to educate employees regarding staff needs & policies and procedures.
  • Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
  • Supervise, coordinate, and support the administrative function, which includes travel and accommodation, logistics, facilities management, management of stationery and kitchen stocks
  • Manage the office rental lease and office expenses incl. electricity, water, etc.
  • Oversee the opening of new bank accounts, should this be required.

Qualifications:

Candidates with relevant qualifications, experience, and fluent in English and Arabic, are invited to apply.

Education

  • B.A in Accounting / MBA/CPA or related degree.

Experience

  • Minimum 5 years in handling accounting senior position most preferably with NGOs.
  • Strong experience in producing & managing programs and projects budgeting.
  • Experience in managing funds & financial requirements for Donors & Programs. 
  • Strong background in Jordanian labor law.

Competencies

  • Advanced knowledge of financial and fiduciary concepts, including an ability to develop and manage budgets; create and interpret financial statements and reports; and develop/manage cash flow projections.
  • Accounting knowledge and operating capacity for QuickBooks, and other financial management systems
  • Advanced written and oral communication skills in English and Arabic
  • Computer literacy in all MS Office applications.
  • Ability to work within tight deadlines

How to apply

Qualified candidates are invited to submit their Resume to info@edama.jo on or before 07 May 2022, “Accounting and Administration Manager” must be included in the subject line of the application email to be considered. The CVs will be reviewed on a rolling basis. Early applications are highly encouraged.

The application must include:

  • a complete resume
  • a letter of interest

ONLY short-listed candidates will be contacted.